Lambda State (Illinois) The Delta Kappa Gamma Society International

Personnel

 
WANTED: APPLICANTS
Lambda State Treasurer - Announcement

Application in Word as PDF

 
Pat
KR
Sharon
Patricia DeWitt, Editor Kammie Richter, Executive Assistant Sharon Vinson, Treasurer
2010-2018 2017-2020 2005-2018
 

 




Lambda State Personnel Committee
LaVonne Chaney, Chair
Dr. Lori Fanello
Dr. Patricia Kubistal
Carlene Lutz
Vicki Smith 
Dr. Debra LeBlanc, President, ex officio

Lambda State Editor, Pat DeWitt, Executive Assistant, Kammie Richter, and Treasurer, Sharon Vinson are effective leaders and provide Lambda State with on-going support as they fulfill their personnel duties*.   

The Lambda State Editor: Pat DeWitt

  • Edits, publishes, and mails at least four issues of the Newscaster annually, one issue per quarter.
  • Is responsible for taking pictures and the picture content of the Newscaster.
  • Covers all state conventions, executive board meetings, and other state meetings for the Newscaster.
  • Serves as ex-officio member of the State Executive Board, Communications and Planning Committees.
  • Serves as an Ambassador of Good Will for chapter visits.
  • Submits an annual publications budget to the state finance committee chair and the state president for approval.
  • Keeps a picture file of Lambda State members, requests bids for printing, keeps a file of bound copies, and submits bids to bind several volumes of the Newscaster as needed.
  • Reports at the state executive board meetings and the state convention.
  • Makes a public statement of ownership to comply with mailing permit regulations and cooperates with postal officials on current regulations.
  • Checks all information on “late arriving” Newscasters and requests a postal Inspector and or local postal authorities to check reports on late or missing Newscasters.

The Lambda State Executive Assistant: Kammie Richter

  • Performs such duties as are prescribed in her contract and/or delegated by the executive board and the president and serves as an ex-officio member, without vote, on the international and state Executive Boards.
  • Furnishes requested information to International and attends applicable pre-conference meetings at regional conferences.
  • Performs duties assigned by the state Executive Board and by the state president in a timely manner and prepares, orders and assembles required materials for Executive Board meetings Leadership Conferences and State Convention.  
  • Is responsible for lining up head tables for all meal functions, in accordance with lists provided by the state president and for  the presidents’ processional at the banquet
  • Reports at the state convention and state executive board meetings.
  • Visits convention sites with the president.
  • Is responsible for preparing materials for the initiation of honorary members and the installation of new chapters.     
  • Prepares and distributes state materials for monthly  presidents’ letter
  • Continually maintains the data manual and/or information for a new state president
  • Orders and maintains office supplies and chapter paraphernalia
  • Serves as ex-officio member of the following committees:
  1. Dates and Sites
  2. Leadership Development
  3. Finance
  4. State Planning
  5. Rules
  6. Visitation
  • Serves as an Ambassador of Good Will to chapters.   

The Lambda State Treasurer: Sharon Vinson

-----International:

  • Sends member dues and fees from chapters to International Headquarters no later than January 10 accompanied by the appropriate form.
  • Makes an annual report on Form 16, received from International Headquarters, by the deadline.
  • Submits the books annually for a complete audit by a Certified Public Accountant and sends copies of the audit report to International Headquarters.
  • Sends membership disks to International monthly (Form 20).

-----Lambda State:

  • Is accountable to the Executive Board for maintaining good financial records.
  • Pay all bills in a timely manner after approval by the president and keeps timely and accurate accounts
  • Maintain the Available Fund, the Scholarship Fund, the Permanent Fund, the Blanche Cline Merwin Fund, the Grant–in-Aid Fund, the Women-in-the-Arts Fund, the Lambda State Foundation for Educational Studies, Inc. Fund, Emma Reinhardt Fund, Emilie Lepthien Fund, Florence Cook Fund  and the Reservation Account as separate accounts.
  • Deposits all money in the name of Lambda State Organization of the Delta Kappa Gamma Society International, with the name of the treasurer and president on the signature card
  • Makes transfers from the Available Fund to the Scholarship and Permanent Funds by the end of the fiscal year.
  • Purchases a fidelity bond and liability insurance as authorized by the executive board.
  • Presents a financial report at the state convention and state executive board meetings and to the state president and Chair of Finance Foundation as requested.
  • Submits the books annually for a complete audit by a Certified Public Accountant, and send copies of the audit report to the Lambda State president, finance chair, archives, and executive secretary.
  • Serves ex-officio in the process of state organization budget development and supervision of state organization finances and on the state executive board.
  • Pays salaries of the professional staff monthly, withholds FICA taxes and medicare taxes from all salary checks and deposits these deductions, along with the matching Lambda State contribution monthly and maintains file of employee contracts.
  • Prepares a printout of all budget items for the executive board  and  transfers, withdraws or invests surplus funds in the Available Fund as discussed with the president.
  • Serves as treasurer of the Lambda State Foundation for Educational Studies, Inc.
  • Serves as ex-officio member of state Executive Board, the Finance, Leadership Development, State Planning Committee, and the Lambda State Foundation for Educational Studies, Inc.
  • Serves as an Ambassador of Good Will to chapters as requested.
  • Maintains filing fees for Lambda State and the Foundation and records all contributions made to International and Lambda State Funds and prepares and files all required annual and quarterly governmental forms.
  • Assists in the initiation of state honorary members.
  • Attends state meetings and conventions, regional conferences, and international conventions.
  • Maintains a necrology list separate from the electronic (STEF) software and works with the membership and    necrology chairs in compiling an accurate listing for the annual Celebration of Life ceremony.
  • Maintains an initiation list separate from the electronic (STEF) software and works with membership chair to provide information needed for honor status.
  • Provides financial information for scholarships, grants, and costs for planned events.

-----Lambda State Chapters:

  • Notifies chapter treasurers of the November 10 deadline for sending in dues and fees and due date for the Annual Report, and forms needs to report on non-payment of dues, death or resignation and collects all required fees from the chapter.
  • Maintains accurate membership records for each chapter and receives chapter changes of members’ names or addresses.
  • Reminds chapter treasurers to make contributions to Lambda State funds and to International funds by  December 31.
  • Communicates and corresponds frequently with chapter treasurers.
  • Distributes special instructions to chapter treasurers at the beginning of the fiscal year and conducts sessions for chapter treasurers at the Orientation for Chapter Leaders Workshops.
  • Assists in the installation of new chapters.
  • Orders and pays for all international supplies as coordinated with the state president.
  • Reminds chapter treasurers to file Form 990N with IRS between July 1 and November 15 annually and requests a copy of acceptance from each treasurer and reports compliance to the Business Services Division at DKG International.

 

           

*These lists have been modified from the specific duties of each personnel as included in the Lambda State Personnel Handbook. If you wish to see the complete list of duties, please contact the chair of the Lambda State Personnel Committee.

 

last update September 11, 2017